1. Acceptance of Terms

1.1. These term and conditions relate to usage of groovenplay’s e-learning platform groove@school (“the Platform”) which is accessed as a result of groove@school licence purchase. By accessing or using the Platform, you agree to comply with and be bound by these Terms and Conditions. If you do not agree to these Terms and Conditions, please do not use the Platform.

1.2. groove’n’play reserve the right to update or modify these Terms and Conditions from time to time without notice, and your continued use of the Platform after any changes constitutes your acceptance of those changes.

1.3 The responsibility lies with the platform user to check for variations that may occur following any changes.

2. User Registration

2.1. To access certain features of the Platform, you will be required to create an account. You agree to provide accurate, current, and complete information during the registration process and to update this information as necessary to keep it accurate, current, and complete.

2.2. You are responsible for maintaining the confidentiality of your account login information, and you are fully responsible for all activities that occur under your account.

3. Use of the Platform

3.1. You agree to use the Platform for lawful purposes only and in accordance with these Terms and Conditions.

3.2. You will not engage in any activity that may disrupt or interfere with the proper functioning of the Platform or the use of the Platform by others.

3.3. You will not upload, post, or share any content that is illegal, harmful, threatening, offensive, or infringes on the rights of others, including but not limited to intellectual property rights and copyright.

3.4. You may not use the Platform to solicit or promote any commercial or unauthorized business activities.

3.5 The e-learning programmes are only for named users from schools, services, hubs or individual named teacher users who are members. Children users may only access the e-learning programmes with access given via their member school.

3.6 You (as a member) must not grant or give access to anyone else via your user account or by any other means.

4. Intellectual Property

4.1. The content and materials on the Platform, including but not limited to text, images, music, videos, and software, are protected by intellectual property rights, including copyrights and trademarks. You may use these materials for personal, non-commercial purposes only.

4.2. You may not modify, copy, distribute, transmit, display, reproduce, publish, license, create derivative works from, transfer, or sell any content or materials from the Platform without prior written consent from groove’n’play.

4.3 Your use of the platform is subject to groove’n’play’s Intellectual Property Policy which can be found in the Policies section on the e-learning platform.

5. User-Generated Content

5.1. You may have the opportunity to submit user-generated content, such as comments, feedback, and other materials. By submitting such content, you grant groove’n’play a non-exclusive, perpetual, royalty-free, and worldwide license to use, modify, reproduce, and distribute your content.

5.2. You are responsible for the content you submit and agree not to submit any content without the necessary permissions and agree not to submit any content that is defamatory, abusive, offensive, or otherwise violates these Terms and Conditions.

6. Termination of Account

6.1.groove’n’play reserves the right to terminate or suspend your account at its discretion for any violation of these Terms and Conditions or for any other reason.

6.2. Upon termination, your access to the Platform and any associated services will be discontinued.

7. Privacy

7.1. Your use of the Platform is subject to groove’nplay’s Privacy Policy, which can be found in the Policies section on groove’n’play’s e-learning platform. By using the Platform, you consent to the collection and use of your personal information as described in the Privacy Policy.

8. Disclaimers and Limitation of Liability

8.1. The Platform is provided “as is” and “as available” without any warranties, including implied warranties of merchantability or fitness for a particular purpose.

8.2. groove’n’play will not be liable for any indirect, incidental, or consequential damages, including but not limited to lost profits, arising out of your use of the Platform.

8.3 groove’n’play has no liability for any breach of these Terms caused by any event or circumstance beyond our reasonable control.

9. Governing Law

9.1. These Terms and Conditions are governed by the UK laws without regard to its conflict of laws principles.

10. Contact Information

If you have any questions or concerns regarding these Terms and Conditions, please contact us at info@groovenplay.com

By using the Platform, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

See relevant Policies on groove@school e-learning platform for:
Data Protection, Data Retention, Cyber Security, Safeguarding, EDI and Sustainability

1. Acceptance of Terms

1.1. These term and conditions relate to usage of groovenplay’s e-learning platform groove@school (“the Platform”) which is accessed as a result of groove@school licence purchase. By accessing or using the Platform, you agree to comply with and be bound by these Terms and Conditions. If you do not agree to these Terms and Conditions, please do not use the Platform.

1.2. groove’n’play reserve the right to update or modify these Terms and Conditions from time to time without notice, and your continued use of the Platform after any changes constitutes your acceptance of those changes.

1.3 The responsibility lies with the platform user to check for variations that may occur following any changes.

2. User Registration

2.1. To access certain features of the Platform, you will be required to create an account. You agree to provide accurate, current, and complete information during the registration process and to update this information as necessary to keep it accurate, current, and complete.

2.2. You are responsible for maintaining the confidentiality of your account login information, and you are fully responsible for all activities that occur under your account.

3. Use of the Platform

3.1. You agree to use the Platform for lawful purposes only and in accordance with these Terms and Conditions.

3.2. You will not engage in any activity that may disrupt or interfere with the proper functioning of the Platform or the use of the Platform by others.

3.3. You will not upload, post, or share any content that is illegal, harmful, threatening, offensive, or infringes on the rights of others, including but not limited to intellectual property rights and copyright.

3.4. You may not use the Platform to solicit or promote any commercial or unauthorized business activities.

3.5 The e-learning programmes are only for named users from schools, services, hubs or individual named teacher users who are members. Children users may only access the e-learning programmes with access given via their member school.

3.6 You (as a member) must not grant or give access to anyone else via your user account or by any other means.

4. Intellectual Property

4.1. The content and materials on the Platform, including but not limited to text, images, music, videos, and software, are protected by intellectual property rights, including copyrights and trademarks. You may use these materials for personal, non-commercial purposes only.

4.2. You may not modify, copy, distribute, transmit, display, reproduce, publish, license, create derivative works from, transfer, or sell any content or materials from the Platform without prior written consent from groove’n’play.

4.3 Your use of the platform is subject to groove’n’play’s Intellectual Property Policy which can be found in the Policies section on the e-learning platform.

5. User-Generated Content

5.1. You may have the opportunity to submit user-generated content, such as comments, feedback, and other materials. By submitting such content, you grant groove’n’play a non-exclusive, perpetual, royalty-free, and worldwide license to use, modify, reproduce, and distribute your content.

5.2. You are responsible for the content you submit and agree not to submit any content without the necessary permissions and agree not to submit any content that is defamatory, abusive, offensive, or otherwise violates these Terms and Conditions.

6. Termination of Account

6.1.groove’n’play reserves the right to terminate or suspend your account at its discretion for any violation of these Terms and Conditions or for any other reason.

6.2. Upon termination, your access to the Platform and any associated services will be discontinued.

7. Privacy

7.1. Your use of the Platform is subject to groove’nplay’s Privacy Policy, which can be found in the Policies section on groove’n’play’s e-learning platform. By using the Platform, you consent to the collection and use of your personal information as described in the Privacy Policy.

8. Disclaimers and Limitation of Liability

8.1. The Platform is provided “as is” and “as available” without any warranties, including implied warranties of merchantability or fitness for a particular purpose.

8.2. groove’n’play will not be liable for any indirect, incidental, or consequential damages, including but not limited to lost profits, arising out of your use of the Platform.

8.3 groove’n’play has no liability for any breach of these Terms caused by any event or circumstance beyond our reasonable control.

9. Governing Law

9.1. These Terms and Conditions are governed by the UK laws without regard to its conflict of laws principles.

10. Contact Information

If you have any questions or concerns regarding these Terms and Conditions, please contact us at info@groovenplay.com

By using the Platform, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

See relevant Policies on groove@school e-learning platform for:
Data Protection, Data Retention, Cyber Security, Safeguarding, EDI and Sustainability

groove’n’play and its e-learning platform, groove@school, are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how groove’n’play collects, uses, discloses, and protects your information when using the groove@school e-learning platform.

1. Information We Collect:

• Personal Information: When you register on groove@school e-learning platform we may collect personal information such as your name, email address, and other relevant details.
• Technical Information: We may collect information about your device, browser, and IP address for system administration, security, and to improve our platform.
• Usage Data: Information about your usage of the platform, including programmes visited.

2. How We Use Your Information:

• Providing Services: groove’n’play uses your information to provide you with access to its e-learning platform, deliver educational content, and manage your account.
• Communication: groove’n’play may use your contact information to communicate with you about your account, updates, and important announcements related to its services.
• Improving User Experience: Analysing usage data helps groove’n’play understand how users interact with its platform and allows enhancement of user experience and optimisation of its services.
• Fair usage: groove’n’play will use information to ensure that only those with valid membership are accessing its programmes in compliance with the associated licence terms and conditions.

3. How We Share Your Information:

• Educators and Administrators: Your personal information and user content may be accessible internally to educators and administrators associated with groove’n’play programme and platform development.
• Third-Party Service Providers: groove’n’play will only share data where it is essential for its functionality and operational purposes. It may share your information with third-party service providers to assist in delivering its services, such as hosting, analytics, and customer support.

groove’n’play uses Stripe as its gateway for card payments. groove’n’play does not have direct access to any card payment information that is entered using Stripe. Further details related to Stripe can be obtained directly from Stripe.

• Legal Compliance: groove’n’play may disclose your information in response to legal requests or to comply with applicable laws and regulations.

4. Data Security:

groove’n’play implement technical and organisational measures to ensure the security of your personal information. However, no method of transmission over the internet or electronic storage is entirely secure; therefore, we cannot guarantee absolute security.

5. Cookies and Tracking Technologies:

groove’n’play’s e-learning platform uses cookies and similar tracking technologies to enhance your experience. You can manage your preferences for cookies through your browser settings.

6. Your Choices:

• Account Settings: You can review and update your account information through your account settings.
• Communication Preferences: You can choose to opt out of non-essential communications by adjusting your preferences.
• Data Access and Deletion: You have the right to request access to your personal information and to ask for its deletion.

7. Children’s Privacy:

Our e-learning platform groove@school is intended for users over the age of 18.

groove@home an area on the platform is for the use of children. We do not request or collect any personal information from a child or young person using the platform. Access to groove@home is solely through the licenced body e.g., school/hub/service.

8. Changes to the Privacy Policy:

groove’n’play may update this Privacy Policy to reflect changes in its practices or for legal reasons. groove’n’play will notify you of any significant changes through the platform or other means.

9. Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact groove’n’play at info@groovenplay.com

10. Data Controller:

groove’n’play 27 Mayfield Gardens, London W7 3RB, United Kingdom

Conclusion:

groove’n’play are committed to safeguarding your privacy and providing a secure e-learning platform.

1. Introduction

groove’n’play recognises the importance of intellectual property (IP) in the development and delivery of educational content. This Intellectual Property Policy outlines the principles and guidelines governing the creation, use, and protection of intellectual property within our platform.

2. Ownership of Intellectual Property

Educational Content Creation: Unless otherwise specified in a separate agreement, content created by educators, instructors, or contributors for groove@school e-learning platform is owned solely by the creator, Sally Greaves

Platform-Specific Content: Content created specifically for and by groove@school and groove@home such as platform features, designs, and proprietary technologies, is owned by groovenplay.

3. Licensing and Permissions

User-Generated Content: Users who contribute content to groove@school retain the rights to their content. By submitting content, users grant groove’n’play a non-exclusive, royalty-free license to use, reproduce, and distribute the content within the platform.

Educator Content: Educators grant groove’n’play a license to use, reproduce, and distribute their content on the groove@school platform, with the understanding that the content remains their intellectual property.

4. Copyright Compliance

All music and programme-related materials on the groove@school and groove@home platforms/portals are solely the copyright of the creator Sally Greaves.

Third-Party Materials: Users and educators are responsible for ensuring that their submitted content does not infringe on the intellectual property rights of others. groovenplay will promptly respond to any claims of copyright infringement and may remove or disable access to infringing content.

5. Use of Platform Content

Members may use platform content for personal, educational, and non-commercial use. Any unauthorized distribution or reproduction of content is prohibited.

Educators: Educators may use platform features and technologies to deliver educational content. However, the use of groove@school and groove@home platforms/portal’s proprietary technologies outside the platform without explicit permission is prohibited.

6. Protection of Platform Content

groove’n’play on its groove@school and groove@home platforms/portals will implement technological and legal measures to protect the intellectual property of both users and the platform. This includes but is not limited to encryption, access controls, and legal action against copyright infringement.

7. Reporting Intellectual Property Concerns

Users/educators who believe any intellectual property rights have been violated or that content is being used improperly should promptly report their concerns to info@groovenplay.com

8. Policy Compliance and Consequences

Users and educators are expected to comply with this Intellectual Property Policy. Failure to comply may result in the removal of content, suspension of accounts, or legal action.

9. Policy Review and Updates

This policy will be reviewed periodically to ensure its continued effectiveness and compliance with relevant laws. Updates will be made as necessary to reflect changes in legislation or best practices.

10. Communication

This Intellectual Property Policy will be communicated to all users, educators, and stakeholders upon onboarding and will be easily accessible on the groove@school e-learning platform.

11. Conclusion

groove’n’play is committed to respecting and protecting the intellectual property rights of all individuals involved in the platform. This policy reflects our dedication to fostering a collaborative and legally compliant environment for the creation and use of educational content.

1. Introduction

grooove’n’play is committed to protecting the privacy and security of the personal data of its
e-learning platform users. This Data Protection Policy relates to GDPR and our compliance – it outlines how we collect, process, store, and protect personal information in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws in the United Kingdom.

The UK GDPR sets out seven key principles: Lawfulness, fairness and transparency, Purpose limitation, Data minimisation, Accuracy, Storage limitation, Integrity and confidentiality (security), Accountability.

These principles lie at the heart of our approach to processing personal data.

2. Data Controller

The data controller for groove@school e-learning platform is: groovenplay 27 Mayfield Gardens, London W7 3RB, United Kingdom

3. Scope: Information We Collect

groove’n’play collect and process various types of personal data to provide our e-learning services. This includes but is not limited to:

• Personal details (name, email address, school/hub/service)
• User-generated content (feedback, evaluations)
• Technical information (device information, IP address)
• Usage data (programmes visited, number of times and date visited).

4. Lawful Basis for Processing

groove’n’play will only process personal data when there is a lawful basis to do so. The lawful bases include the necessity of processing for the performance of a contract, compliance with legal obligations, protection of vital interests, consent, the performance of a task carried out in the public interest, or legitimate interests pursued by the data controller or a third party.

5. Purposes of Processing

groove’n’play process personal data for the following purposes:

• Providing access to e-learning services
• Managing user accounts and profiles
• Communicating with users about their accounts and platform updates
• Improving the user experience and optimising services
• Ensuring the security and integrity of our platform
• Ensuring fair and correct usage of its platform

6. Data Security Measures

We implement technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, and destruction. These measures include encryption, access controls, and regular security assessments. All employees and third-party service providers are bound by confidentiality obligations.

7. Data Retention

groove’n’play retain personal data for the duration necessary to fulfil the purposes for which it was collected unless a longer retention period is required or permitted by law. Users have the right to request the deletion of their data, and we will comply with such requests in accordance with legal obligations.

8. Data Subject Rights

Users have rights including the following with respect to their personal data:

• Right of access (Article 15 GDPR)
• Right to rectification (Article 16 GDPR)
• Right to erasure/right to be forgotten (Article 17 GDPR)
• Right to restrict processing (Article 18 of the GDPR)
• Right to data portability (Article 20 GDPR)
• Right to object to direct marketing, including profiling (Article 21.2 GDPR)
• Rights related to automated decision-making (Article 22.1)

Requests to exercise these rights can be submitted to info@groovenplay.com

Right to deactivate Cookies

You have the right to deactivate Cookies. Internet browsers are usually set by default to accept Cookies, but they can be easily disabled by changing the browser settings. Many cookies are used to improve the usability or functionality of websites/apps; Therefore, deactivating it may prevent you from using certain parts of our websites/applications as indicated in the Cookies Policy.

9. Data Breach Response

In the event of a data breach, groove’n’play for groove@school e-learning platform will promptly assess the situation, take necessary steps to mitigate the impact, and comply with legal obligations to notify affected individuals and authorities.

10. International Data Transfers

Where personal data is transferred outside the UK or the European Economic Area (EEA), groove’n’play will ensure that adequate safeguards are in place, such as standard contractual clauses or other legal mechanisms.

11. Policy Review and Updates

This Data Protection Policy will be regularly reviewed and updated to ensure its continued compliance with applicable data protection laws and any changes in its data processing activities.

12. Contact Information

If you have any questions, concerns, or requests related to data protection, please contact us at info@groovenplay.com

13. Conclusion

groove’n’play for groove@school e-learning platform is committed to upholding the highest standards of data protection to ensure the privacy and security of its users’ personal information. This Data Protection Policy reflects our dedication to compliance with data protection laws and our commitment to transparent and responsible data processing practices.

1. Introduction

This Data Retention Policy outlines the principles and guidelines followed by groove’n’play’ for groove@school e-learning platform, regarding the retention and disposal of user data. It is designed to ensure compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) in the United Kingdom.

2. Scope

This policy applies to all data collected and processed by groove’n’play in relation to the groove@school e-learning platform including but not limited to personal information of learners, educators, administrators, and any other individuals interacting with the platform.

3. Data Collection and Purpose Limitation

groove’n’play and groove@school will only collect data that is necessary for the intended purpose and will not retain it for longer than necessary. The purposes for which data is collected will be clearly communicated to users (see privacy policy), and their consent will be obtained when required.

4. Types of Data Retained

User Accounts: Basic user information such as name, email address, and contact details may be retained for the duration of the user’s engagement with the platform.

Learning Data: Information related to an individual user’s access to programmes will be retained for a reasonable period to provide support and improve educational services. Learning progress is not sought or retained.

Communication Data: Data related to user communications within the platform is not presently relevant. In future, communication such as messages and discussion forum posts, may be retained for a defined period to facilitate ongoing interactions and for reference purposes.

5. Data Storage and Security

All data collected and retained by groove’n’play in relation to groove@school e-learning platform will be stored securely using appropriate technical and organisational measures to prevent unauthorised access, disclosure, alteration, and destruction.

6. Data Retention Periods

The retention periods for different types of data will be determined based on the purpose for which the data was collected, legal requirements, and business needs. Retention periods will be reviewed periodically and adjusted as necessary.

User Account Information: Retained for the duration of the user’s engagement with the platform.

Learning access Data: Retained for a period deemed necessary for educational and statistical purposes. Aggregated and anonymised data may be retained for longer periods.

Communication Data: Retained for a reasonable period to support ongoing interactions and may be subject to periodic reviews for data minimisation.

7. Data Deletion and Disposal

Upon reaching the end of the retention period, or when data is no longer necessary for the purpose it was collected, groove’n’play will securely delete or anonymise the data, as appropriate.

8. User Rights

Users have the right to request access to their personal data, correction of inaccuracies, and, in certain circumstances, the erasure of their data. groove’n’play will aim to respond promptly to such requests in accordance with applicable data protection laws.

9. Policy Review and Updates

This policy will be reviewed regularly to ensure compliance with relevant data protection laws and best practices. Updates will be made as necessary, and users will be notified of any significant changes.

10. Communication

This Data Retention Policy will be communicated to users upon registration and will be easily accessible on the groove@school platform.

11. Conclusion

Groove’n’play and groove@school are committed to protecting the privacy and data rights of its users. This Data Retention Policy serves as a framework for responsible and transparent data management, ensuring that data is handled securely and in accordance with legal and ethical standards.

1. Introduction

groove’n’play recognises the importance of cybersecurity in maintaining the confidentiality, integrity, and availability of our systems and data.

This Cyber Security Policy establishes the guidelines and practices to ensure the secure operation of its groove@school e-learning platform, protecting both its organisation and the sensitive information entrusted to it.

2. Scope

This policy applies to all employees, contractors, partners, and any other individuals or entities with access to groove’n’play’s e-learning platform groove@school information systems.

3. Information Classification

Data will be classified based on sensitivity, and appropriate security measures will be implemented accordingly. Categories may include public, internal use only, confidential, and restricted.

4. Access Controls

User Authorisation: Access to information systems and data will be granted based on the principle of least privilege, ensuring individuals have access only to the resources necessary for their roles.

5. Network Security

Firewalls and Intrusion Prevention Systems (IPS): Firewalls and IPS will be implemented to monitor and control incoming and outgoing network traffic.

6. Data Encryption

Data in Transit: All sensitive data transmitted over networks, including user information will be encrypted using industry-standard encryption protocols.

Data at Rest: Data stored on servers and databases will be encrypted to protect against unauthorized access in case of a security breach.

7. Security Awareness and Training

All employees will receive regular training on cybersecurity best practices, including how to identify and report security incidents, and the importance of data protection.

8. Incident Response and Reporting

Incident Response Plan: groove’n’play in relation to groove@school e-learning platform will maintain an incident response plan detailing the steps to be taken in the event of a security incident.

Reporting: All employees are responsible for promptly reporting any suspected or actual security incidents to the designated IT or security personnel.

9. Software and System Updates

Regular updates and patches will be applied to all software, operating systems, and network devices to address vulnerabilities and ensure the security of the groove’n’play e-learning platform groove@school systems.

10. Secure Development Practices

In-house development and third-party applications will follow secure coding practices, undergo regular security assessments, and be subject to code reviews to minimise vulnerabilities.

11. Third-Party Security

Vendors and partners will be assessed for their cybersecurity practices, and contracts will include provisions to ensure the security of shared data and systems.

12. Physical Security

Physical access to servers and data centres will be restricted and monitored to prevent unauthorised access.

13. Compliance and Auditing

groove’n’play will regularly conduct cybersecurity reviews to maintain compliance with this policy and relevant regulations. Any identified issues will be promptly addressed.

14. Policy Review and Updates

This policy will be reviewed annually and updated as necessary to address emerging threats, technological changes, and evolving best practices.

15. Communication

This Cyber Security Policy will be communicated to all employees, contractors, and relevant stakeholders and will be accessible on the groove@school e-learning platform.

16. Conclusion

groove’n’play is committed to maintaining a robust cybersecurity posture to protect the confidentiality, integrity, and availability of our systems and data. This policy reflects our dedication to cybersecurity best practices and ongoing efforts to adapt to the evolving threat landscape.

1. Introduction

groove’n’play for its e-learning platform is committed to ensuring the safety and well-being of all users, particularly children and any vulnerable children and young people, who engage with our platform.

This safeguarding policy outlines our commitment to creating a secure online learning environment and sets out the procedures and expectations for all users.

2. Scope

This policy applies to all users of the groove@school e-learning platform and groove@home including but not limited to learners, educators, administrators, and any other individuals involved in the use of the platform.

3. Legal Framework

groove’n’plays’s e-learning platform groove@school operates in compliance with relevant UK legislation, including but not limited to, the Children Act 1989, the Children and Families Act 2014, the Education Act 2002, The Children and Social Work Act 2017, The United Nations convention on the Rights of the Child 1992, The Equality Act 2010, The Human Rights Act 1998.

groove’n’play also adheres to best practices as outlined by statutory guidance such as “Keeping Children Safe in Education 2019 and updates” and “Working Together to Safeguard Children 2018”.

4. Designated Safeguarding Officer

groovenplay designates a Safeguarding Officer who is responsible for implementing and overseeing this policy. The Safeguarding Officer can be contacted at info@groovenplay.com

5. User Registration and Verification

To ensure a safe learning environment, all users must register with valid and verifiable information.

Only adults (teachers/tutors/hub or service leads) can register for groove@school or groove@home membership by purchasing the relevant programme licence.

No child or young person can register for an account for groove@school or groove@home.

A child can only access groove@home through their school. The school will need to have current groove@home membership.

6. Code of Conduct

All users are expected to adhere to a code of conduct that promotes respectful and safe behaviour. This includes refraining from any form of bullying, harassment, discrimination, or inappropriate communication. Violations of the code of conduct may result in immediate suspension or removal from the platform.

7. Reporting Procedures

Any concerns regarding the safety or well-being of a user should be reported promptly to the designated Safeguarding Officer. Users are encouraged to report any suspicious behaviour, inappropriate content, or other safeguarding concerns through the designated reporting channels. Please contact info@groovenplay.com

8. Confidentiality

All reports and concerns will be treated with the utmost confidentiality, following data protection regulations. Information will only be disclosed to appropriate authorities if required by law or if there is a significant risk to the safety of an individual.

9. Training and Awareness

groove’n’play provides regular training to staff on safeguarding procedures and best practices.

10. Review and Update

This policy will be regularly reviewed and updated to ensure its effectiveness and compliance with any changes in legislation or best practices.

11. Communication

This policy will be available to all users and will be easily accessible on the groove’n’play’s e-learning platform groove@school.

12. Conclusion

groove’n’play is committed to fostering a safe and inclusive online learning environment. This safeguarding policy is integral to our commitment to the well-being of all users, and we encourage all members of our community to be vigilant and proactive in creating a secure educational space.

1. Introduction

groove’n’play is dedicated to fostering an inclusive and equitable learning environment for all individuals. We recognise and celebrate diversity in all its forms and are committed to providing equal opportunities for everyone who engages with our e-learning programmes.

2. Commitment to Equity, Diversity, and Inclusion

groove’n’play is committed to:

Eliminating Discrimination: We will not tolerate discrimination based on race, gender, age, disability, sexual orientation, religion, or any other characteristic protected by law.

Promoting Inclusion: We strive to create an inclusive environment where individuals feel valued, respected, and heard, regardless of their background or identity.

Ensuring Equal Opportunities: All learners, educators, and staff will have equal opportunities to participate and excel by using our programmes and using the e-learning platforms groove@school or groove@home.

3. Accessibility

groove’n’play is committed to providing accessible learning materials and platform features on its
e-learning platforms, groove@school and groove@home.

groove’n’play will work and continue to work to improve its e-learning platforms to accommodate the needs of individuals including all children and young people so that they are able to fully participate in the learning experience.

4. Diverse Representation

groove’n’play recognise the importance of diverse representation in our content, including the selection of educators, speakers, and the portrayal of various perspectives in our learning materials.

5. Training and Education

groove’n’play will provide ongoing training and education to our staff, and educators on equity, diversity, and inclusion topics. This includes raising awareness about unconscious bias.

6. Inclusive Language and Communication

groove’n’play is committed to using inclusive language in all communications. groove’n’play will avoid language that may be offensive or exclusionary, and we encourage our users to do the same.

7. Reporting Mechanism

A confidential reporting mechanism will be established for learners, educators, and staff to report incidents of discrimination, harassment, or any behaviour that goes against our equity, diversity, and inclusion principles. All concerns will be dealt with promptly and confidentially.

8. Non-Retaliation

groove’n’play prohibits retaliation against individuals who report incidents or participate in investigations related to equity, diversity, and inclusion concerns.

9. Supplier and Partner Diversity

groove’n’play will actively seek to partner with diverse suppliers and organisations that share our commitment to equity, diversity, and inclusion.

10. Monitoring and Accountability

groove’n’play will regularly monitor and assess the effectiveness of our equity, diversity, and inclusion initiatives. We will hold ourselves accountable for creating a positive and inclusive learning environment.

11. Policy Review and Updates

This policy will be reviewed annually to ensure its continued relevance and effectiveness. Updates will be made, as necessary, to reflect changes in legislation, industry best practices, or the goals of groove’n’play.

12. Communication

This Equity, Diversity, and Inclusion Policy will be communicated to all employees and educators and will be easily accessible on the groove’n’play website.

13. Conclusion

groove’n’play is committed to fostering an inclusive and equitable learning environment where everyone feels valued and has equal opportunities to succeed. This policy reflects our dedication to promoting diversity and inclusion within our platform and beyond.

1. Introduction

groove’n’play is committed to integrating sustainable practices into our operations and business decisions. This Sustainability Policy outlines our commitment to environmental, social, and economic responsibility in order to contribute to a more sustainable and resilient future.

2. Environmental Responsibility

Energy Efficiency: groove’n’play, in relation to its e-learning platform groove@school, will strive to minimize energy consumption in our operations. We will explore and implement energy-efficient technologies and practices.

Carbon Footprint: groove’n’play aims to reduce its carbon footprint by assessing and minimising the environmental impact of its activities. This includes promoting remote work, using renewable energy sources, and optimising data server efficiency.

Waste Reduction: groove’n’play is committed to reducing waste by implementing recycling programmes, minimising single-use plastics, and encouraging the use of digital resources over physical materials.

Paperless Operations: groove’n’play will prioritise digital communication and documentation to minimise the use of paper and reduce its impact on forests.

3. Social Responsibility

Diversity and Inclusion: groove’n’play is dedicated to fostering a diverse and inclusive environment, ensuring equal opportunities for all employees and users, regardless of race, gender, age, disability, or other characteristics.

Community Engagement: groove’n’play will actively engage with local communities and charitable organisations, contributing to initiatives that align with our values and promote social well-being.

Education for Sustainability: groove’n’play is working towards integrating sustainability education into its learning materials, fostering awareness and understanding of environmental and social issues among its users.

Work-Life Balance: groove’n’play is committed to providing a healthy work-life balance for its employees, promoting employee well-being and mental health.

4. Economic Responsibility

Fair Employment Practices: groove’n’play is committed to fair employment practices, including competitive wages, equal opportunities, and a safe working environment for all employees.

Local Sourcing: Whenever feasible, groove’n’play will prioritise local suppliers and partners to support local economies and reduce our environmental impact through transportation.

Financial Transparency: groove’n’play will maintain transparent financial practices, underpinned by accurate and comprehensive information.

5. Continuous Improvement and Measurement

groove’n’play is dedicated to continuous improvement in sustainability efforts. groove’n’play will regularly assess its performance, set targets for improvement.

6. Compliance with Legislation and Standards

groove’n’play will comply with all relevant environmental, social, and economic legislation and strive to meet or exceed industry standards for sustainability.

7. Communication

This Sustainability Policy will be communicated to all employees, partners, and users. It will be readily accessible on the groove@school e-learning platform.

8. Policy Review and Updates

This policy will be reviewed annually to ensure its continued relevance and effectiveness. Updates will be made as necessary to reflect changes in legislation, industry best practices, or the goals of groove’n’play.

9. Conclusion

groove’n’play is dedicated to playing its part in building a sustainable future. By adopting responsible practices, groove’n’play aims to inspire positive change within its organisation and contribute to a more sustainable and resilient global community.